Top FAQ about Hiring a Virtual Assistant for Wedding Creatives
If you’re a wedding creative, chances are you didn’t start your business because you love admin work. And yet, here you are writing timelines, managing inquiries, updating spreadsheets, and wondering how you’re supposed to find time to actually be creative!
Here’s the truth: You don’t have to do it all yourself! That’s where a virtual assistant for wedding creatives comes in. Whether you need help organizing your backend systems or want someone to take client communication or blogging off your plate, having a VA who understands this industry can be a total game-changer.
If you’ve ever found yourself juggling too many tabs (literal or mental), you’re not alone! In this post, we’re diving into the most common questions we get about working with our team of wedding virtual assistants.
Whether you're wondering what tasks you can delegate, how to make the most of our partnership, or simply “What is it actually like to work with a virtual assistant for wedding creatives?” we’ve got you!
Let’s break it down!
Wedding Virtual Assistant FAQ #1: What tasks can I give to you?
With over ten years of wedding experience, our team of virtual assistants for wedding creatives is equipped and ready to support you in a number of ways! Our signature service package is our Client Care Coordinator package, designed to get you out from behind your computer and have more time for you! This includes:
Inbox Management
CRM Management
Calendar Management
Contract & Invoice Management
Client & Vendor Communication
Timeline Creation
Admin tasks similar in nature to the above can also be included within this package, depending on your specific needs, like room diagram creation or photo/file organization.
If you'd rather channel your creativity into your work rather than worry about marketing, our Marketing Content Creator package is for you! This includes:
Monthly SEO-Optimized Blog Post(s)
Instagram/Facebook Content Calendar
Monthly Email Newsletter(s)
Last but not least, if you have a one-off project that’s been sitting on the back burner, let’s chat! We know the hardest part is often just getting started, especially when it feels overwhelming or time-consuming. Let us take the mental load off your plate and help you tackle that project in no time! Custom projects like this can include:
Honeybook or Dubsado Full Setup
Honeybook or Dubsado Automated Workflow Creation
Honeybook or Dubsado Template Audit and Refinement
Wedding Virtual Assistant FAQ #2: What systems does your team have experience with?
We love systems! Systems and a virtual assistant for wedding creatives go hand-in-hand to allow your business to run smoothly - even without you! That’s why we’re experts in a variety of wedding-specific systems, designed to keep your business running effortlessly, whether you’re working or taking a well-deserved break. Some of these platforms include:
Honeybook
Dubsado
Timeline Genius
Canva
Social Tables
Prismm
Later
Planoly
Flodesk
Mailchimp
Quickbooks
Google & Microsoft Office Suite
Squarespace (our website home!)
Wix
ShowIt
Wordpress
Trello
Pic-Time
Wedding Virtual Assistant FAQ #3: How do you manage my inbox and workflow?
We manage your inbox with care, strategy, and a deep understanding of your brand. You can choose whether we reply as your Admin Support Team or as you. As virtual assistants for wedding creatives, we’re experienced in adapting our tone to match your brand voice seamlessly. Either way, we make sure every message is handled with professionalism, warmth, and attention to detail.
Our daily workflow typically begins with reviewing and responding to emails, checking CRM notifications, and handling any time-sensitive tasks. But we don’t just react: We anticipate! This might look like sending follow-ups, scheduling calls, prepping questionnaires, confirming timelines, and making sure all the little details are accounted for. The goal is simple: to keep everything moving smoothly behind-the-scenes so you can stay focused on what you do best!
Wedding Virtual Assistant FAQ #4: What is the onboarding process like?
Once you’re officially booked, we’ll send over a quick onboarding questionnaire to gather everything we need to hit the ground running! Think things like login credentials and brand collateral. This helps us do our homework beforehand, so we can show up on day one fully prepared.
On our first official day together, we’ll kick things off with a deep-dive call where we walk through your specific workflow and individual preferences. Our goal is to understand exactly how you do things, so we can step in and seamlessly act as an extension of you.
After that, we get to work! We’ll review all of your current clients, get acclimated to where each one stands, and start handling the next steps proactively. Throughout it all, we’ll use a messaging platform like Slack to stay in touch, ask questions, and make sure we’re perfectly in sync with your expectations.
Wedding Virtual Assistant FAQ #5: How much do I need to still be involved in the day-to-day?
You can be as much or as little involved as you want! We’re here to meet you where you are, so during our initial consult, we’ll talk through your specific needs and goals to determine how much support is ideal for you. We’ll also discuss what tasks our team should handle versus the ones that you’d like to keep and put your personal stamp on.
When we start working together, we’ll use our IMing platform to share updates or questions we have, including an action list for you. From there, it’s up to you how much you want to be involved! If you only want to check your inbox/CRM for your specific action items and ignore the rest, we’ve got you. If you never want to check your inbox/CRM again and simply focus on your craft, we’ve got you too!
Our primary goal is to meet you where you are and give you the CEO lifestyle you’ve been craving, no matter what that looks like for you!
Wedding Virtual Assistant FAQ #6: What does your team of virtual assistants for wedding creatives need from me to be set up for success?
Before our first day of working together, we’ll ask for certain things to be set up for success, including any login credentials we need and any collateral that’s helpful for us to get to know your brand.
On day one, we start by digging into your unique processes, so we can understand your preferences and mirror your approach right from the start. After all, we aim to be a second “you” in your business! After that, all we ask for is open lines of communication via our Slack channel. We’ll handle the rest!
Wedding Virtual Assistant FAQ #7: Why should I choose Jessica Hetu and Co?
Because we get it! With years of wedding industry experience under our belts, we bring a unique blend of practical know-how and industry-specific insights to the table. This allows us to seamlessly jump right into your business and start taking care of your backend with the same knowledge and experience base that you have!
At Jessica Hetu & Co., we also go beyond inboxes and workflows! Yes, we handle the nitty-gritty tasks that keep your business running smoothly, but we’re also your sounding board, your brainstorming partner, and your biggest cheerleader behind-the-scenes! Whether you need a second opinion on a new offer or just someone to vent to on a tough day, we’re here for you in those ways too. Because we know how demanding this industry can be (trust us, we’ve been there!) and we truly care about you and your wellbeing. To us, those come first before business!
At the end of the day, we launched our wedding virtual assistant business not only to help you grow your business, but to allow you to have the freedom and flexibility in your lifestyle you deserve. Nothing makes us happier than giving you time back to go get your nails done in the middle of the day or pick your kids up from school without worrying about client work.
It’s all about helping you create a sustainable lifestyle that serves you and your family best!
Have More Questions?
At the end of the day, working with a virtual assistant for wedding creatives isn’t just about checking things off your to-do list! It’s about creating space to do what you actually love. Whether that’s serving your clients with more presence, dreaming up new offers, or finally taking a weekend off, the right support can make it possible. If you’re still unsure or have questions we didn’t cover, reach out below! We’re here to chat through what this could look like for you!
Meet Your Wedding Virtual Assistants!
Hi, we’re Jessica Hetu and Co, a team of virtual assistants for wedding creatives! We are on a mission to help wedding pros avoid burnout and have the freedom to focus on what matters most, no matter what that looks like for you.
Whether you’re striving to grow your wedding business, have more flexibility in your lifestyle or simply prioritize the work you love to do, we’re here to help! Uniquely equipped with 10+ years of wedding industry experience, we take your biggest business burdens off your plate, including client care, blogging, social media, and email newsletter creation.
We ultimately marry our industry experience with our hearts for service to be a second “you” in your business!
